Modbury Chess Club Rules

This club has a constitution that governs how the club is run in a legal sense. A copy of that constitution is held by the Club President and is available if anybody ever wishes to view it. The constitution decrees how meetings are held, how often, the procedures and many factors regarding how the club functions. However it is neither possible nor wise to include everything in there. Any time that we wanted to change those procedures and rules, we would need to lodge new documents which is costly and difficult.

To alleviate that problem, we instead have a set of guidelines to cover the details of what happens at the club.

These are set out below for the information of all club members and visitors.

If any of them are unclear or you consider them to be unfair, wrong, or needing clarification, please address your concerns to the committee.

Behaviour

For obvious reasons, we expect a certain standard of behaviour from club members whilst at the club. With that in mind, we remind you that the following always applies:

  1. Players are to treat all other members with respect, and to always participate in a spirit of fairness and good sportsmanship.
  2. Occasionally disputes will arise, including with regards to clocks. Again it is emphasised that we expect good sportsmanship to prevail.
  3. Any dispute that cannot be decided over the table between the players should immediately be referred to the DOP. In all matters, his decision is final.
  4. During tournament play, please be as quiet as possible while other games are in progress. Do not disturb other players who are trying to concentrate.
  5. No electronic devices such as mobile phones or tablets are to be used during a game.
  6. Cheating in any way will not be tolerated at all and there can be serious penalties for doing so.
  7. Remember that we share our clubrooms with other users, and their equipment is to always be left alone.
  8. Remember above all that while we might consider our games to be important, they are only games and so they should not be taken TOO seriously.

Badges

Whenever a player joins the club, they are given a club badge with our logo on it. These badges are included as part of the joining fee. However if you lose that and need a new one, we have no choice but to charge you $5 for each replacement.

Please remember to wear your club badge whenever you are representing the club, for example at interclub competitions.

We want to take every opportunity to publicise our club and promote it to other players.

Fees

  1. Some time ago we decided to impose a late fee for anybody that arrives after 8pm. This was intended to encourage people to get there earlier so that we could plan tournaments and start them in good time, rather than having to change everything at the last minute as somebody else walks in the door. With that in mind, please do everything you can to be at the club BEFORE 8pm.
  2. If for some reason you do happen to be late, remember that a late fee is payable. Do not arrive after 8pm and then pay the usual fee. The computer does record who pays and at what time, so be honest and pay the extra fee rather than making us have to chase you for it. We do not want to have to watch what time people come in and force them to pay the correct amount, it would be nice if they did it without needing to be told.
  3. Our Treasurer has done a fantastic job setting up a database so that we can pay our fees and sign ourselves in without somebody having to sit there and do it. Please help us make that system work by paying in yourself without having to be chased.
  4. At the start of the night when the Treasurer first starts the PC system, there are numerous people wanting to pay in. We realise that you are in a hurry to get back to your game. However the Treasurer is also wanting to play. Do not dump some money on the table and expect him to log you in. If you do, he ends up with a pile of money and has to try to remember who gave it to him, while you go off and play. Be patient and do it yourself, it doesn't take that long.
  5. Reminder for using the computer for paying in fees - all you need to do is key in the first letters of your first name, select your name that comes up in the list and then either press Enter twice or click the Paid Playing Fee button. The screen will show a message in red at the top stating that you have paid in.

Trophies and Titles

We run several events throughout the year for which we give trophies to the winners. Winners also get mentioned in our Hall of Fame and earn a title, such as Club Champion. Some rules regarding the awarding of trophies and titles are as follows:

  1. How many trophies are given in a particular tournament is decided by the Executive Committee during the tournament, primarily based on the number of competitors. It may also be influenced by other factors. For example, if there are many juniors playing then we may decide to award one or more junior trophies apart from the open trophies.
  2. Trophies may only be won by members of the club. Anyone is welcome to come along and play in a tournament, but if they are not a member of the club then they cannot officially win the tournament. They might score 9 out of 9 but they will not be officially declared the winner. That honour will go to the highest placed club member. If for example two club members finish equal second behind a non-member, then they may either be declared as joint winners or they may need to have a play-off to decide the winner.
  3. It is also not acceptable for such a player to try to circumvent this rule by simply paying membership fees (joining the club) and then playing in the event such as the Club Championship. To earn the title and the trophy, the member must be a regular member of the club. It is at the discretion of the Executive Committee as to whether players who want to play in a club event and are not regular members are to be allowed to join and compete, and that decision is final.

Remember that if you have any problems with any of these matters, please raise it with the committee for consideration. You are welcome to put forward your point of view. Likewise if you think there are other subjects that should be added to this list, let us know.